Travelling Bride

BOOKING CONDITIONS OF THE TRAVELLING BRIDE for Weddings

Please read the following booking conditions carefully, as they set out the terms and conditions of the contract between you and THE TRAVELLING BRIDE for any wedding arranged, locally and internationally.

1. The wedding packages quoted prices are guidelines and should be viewed as such from the outset. Elimination or addition of wedding services to the outlined packages may incur a different quote to that stated originally. A wedding will only be booked by The Travelling Bride, upon receiving a booking form from a client. A signed booking form is required unless a client is in an area where it is impossible to print out, sign and scan in or fax back to us.  In this case, an email will be acceptable so long as instruction is clear.  50% non refundable deposit is required the moment a wedding package is confirmed. All non refundable deposits will be taken by The Travelling Bride for any wedding that is booked, confirmed, invoiced out and then cancelled for any reason whatsoever.  If the deposit has not yet been paid before cancellation takes place, it is still payable to The Travelling Bride and this is not negotiable. All clients are treated the same. However, clients will be given the opportunity to postpone the wedding package chosen, thereby not losing any deposits or they can settle for a different package that best suits a situation that has changed. All packages must be paid in full, 2 months (sixty days) prior to a wedding taking place.  If this is not done, automatic cancellation can occur unless special arrangements are made with The Travelling Bride.

2.  Costs will be calculated depending on what the couple requires for their special day.

3.  Prices remain the same during the week and weekends for weddings arranged in South Africa.  Note that some suppliers charge extra for Sundays. Island Weddings can only take place Monday to Friday.  Weekends carry higher charges.

4.  Wedding numbers do not need to be finalised until two months before the wedding but may not exceed the package guest limit unless otherwise agreed upon with the Travelling Bride.

5.  Any guest numbers that exceed that of the package will incur extra costs and will be added to the final bill payable by bride and groom.

6.  All of the venues used by The Travelling Bride have a zero tolerance on all uses of drugs and will contact police if they suspect any unlawful behaviour during the reception.

7.  Any damages to any of the venue’s property during the ceremony and reception will be charged to the wedding couple accordingly.

8.  Any breakages of glasses will be charged to the wedding couple accordingly.

9.  All venues allow confetti to be thrown but only when it is of natural degradable material. (most times, the Travelling Bride use rose petals)

10.  Most venues allow music to be played until 11.30pm or midnight. At this point all music must stop and guests must make their way home or to their respective rooms in order that the noise be of a minimum nature and neighbours are respected. Please enquire about your chosen venue.

11. Guests that are not staying at the venue chosen will need to leave by 1am. Anyone that is left after this time will be charged for a night’s stay.

Food and Drink:

12. All food and drink consumed at venues that is not outlined on the packages specifically will be calculated over and above the wedding package quote.

13. Food will be calculated at an agreed price per head beforehand or included in a full package.

14. Menu choices do not need to be finalised until a month before the wedding but any changes nearer the day of the wedding may incur a product cancellation charge.

15. Drinks will be charged on a drink by drink basis and calculated for a final bill unless alternate arrangements are agreed by The Travelling Bride and the wedding couple prior to the day. Some venues do not offer cash bars whilst others are happy to provide one specially set up for the occassion.

16. Some venues allow the bridal couple to arrange their own drinks so please enquire beforehand. Some venues charge corkage and some do not allow for anyone to bring alchohol onto the property.

17. Coffee and tea will be charged according to how many pots are made.

18. Some of our venues will happily cater for children and provide them with a separate food and drink menu if required. Please enquire.

19. Most of our venues do not refrigerate any cooked food. Food that is not consumed will be thrown out on the night of the wedding after cleared away.

Staffing:

20. All venues used will not tolerate any abusive or threatening behaviour towards any of their staff. This is seen in a very serious light so please take note.

21. The Travelling Bride will organise and arrange the set up as quoted, organisation and clearing of the venue after the reception with the respective co ordinators and venue hosts.

Set Up:

22. The Travelling Bride will not be liable for any adverse weather conditions on the day of the wedding but will make every effort to forecast any bad weather coming and make alternate plans for the reception and ceremony. However, it will ultimately be the responsibility of the couple to decide on any additional coverings or heaters.

23. Any additional hiring other than what was quoted to you, will be at the wedding couple’s cost and will be added to the final bill.

Accommodation:

24. Accommodation for any guests before or after the wedding day will be calculated at the standard seasonal rate.

25.  All venues will charge for any extra guests that stay over.

26.  Venues do not allow any guest to use any of the furniture in the communal areas as a bed.

Extra Services:

27.  The Travelling Bride will be happy to organise extra wedding services, like videographer or wedding cake for the day. However, the final totals calculated by these service providers will need to be settled by the wedding couple and payment will be the responsibility of the bridal couple, unless an alternate payment plan has been agreed to with management.

28.  Any additional services, to that outlined in the wedding package quoted to you, rendered by any of the wedding service providers before, on or after the wedding day will be charged directly to the wedding couple.

29. If any bride is more than 10 minutes late, there will be additional charges invoiced for overtime for the wedding co ordinator, minister and all suppliers involved.

30. Any S.A. wedding or destination wedding that is quoted and then accepted by a client via a booking form carries a non refundable 50% cancellation fee of the total price quoted. This is not negotiable under any circumstances. The Travelling Bride reserves the right to charge 100% in cases where suppliers have already been paid in order to secure dates, as suppliers carry their own terms and conditions which include non refundable deposits and full payments already made to them. It is important to note that the islands are very strict and can demand full payment which will then be charged to the bridal couple for settlement.  All outstanding cancellation invoices carry monthly interest charges and if, for any reason whatsoever, a dispute has to be settled in court, all costs incurred will be for the clients own account.

Any photographs taken of our bridal couples and their weddings will be used on our websites. and various advertising done from time to time by The Travelling Bride.

It is important to note that The Travelling Bride use various suppliers to carry out specific duties and requirements ordered by the bridal couple and The Travelling Bride cannot be held responsible for any mistakes made by any of them.  We will do all we can to avoid, rectify and eliminate any mistakes made by suppliers but cannot be held responsible for them.